To properly secure your firm’s important data, you will need to ensure that you have quality cyber security measures in place. Let us breakdown some of the greatest threats to cyber security and what a managed service provider can do for you.
Sensitive information in the wrong hands
Proper data security protocol greatly reduces the chances of a data breach. However, it is not as simple as resetting your passwords. Your law firm needs to have policies to ensure that hackers cannot access sensitive information, and data cannot be leaked from within.
For example, an internal firewall is one of the best ways for businesses to keep out hackers. However, it does little to ensure that employees act responsibly with sensitive information. For this, your company must establish and enforce strict cybersecurity policies, and hold employees accountable for keeping company information secure.
Here are a few tips to help keep hackers out and prevent data leaks from within:
Use an internal and/or external firewall
If you have a large number of files that need protection, a firewall is one of the best methods to efficiently build a barrier between hackers and your entire database. Your firm can either establish an internal firewall, where you control the system and protocol, or a cloud-based firewall, where cloud vendors are in control.
Encrypt files in transit
Although not as efficient for protecting a massive database, individual file encryption is a great way to secure files being sent from one user to another. Encryption scrambles your files so that intruders cannot read or properly view them.
Install antivirus/antimalware software
Viruses and malware are common tools used by hackers. These kinds of software are specifically designed to gain unauthorized access to devices or networks, potentially wreaking havoc on your database. Antivirus and/or antimalware software can help make sure that this does not happen.
Regularly update passwords
Passwords are one of the last lines of defense for your sensitive files. A strong password works well, but keeping the same password for an extended period of time greatly increases the risk of an unwanted data breach. Implementing regular password changes (i.e. once per month) makes it much harder for hackers to gain unauthorized access.
Limit access to data and software
While using updated devices, software, and encryption tools can help keep hackers out, these methods do little to ensure that your employees are acting responsibly with sensitive information. To help prevent data leaks, establish cybersecurity protocols that limit employee access to sensitive data. Consider using multiple security levels to organize employee access, and prevent those below a certain security clearance from accessing top-level information.
Proactive strategies in the event of a data breach
Even with the best security protocols in place, it is not always possible to prevent data from falling into the wrong hands. This does not mean that preventive measures are pointless (they are a necessity), but it does mean that your firm should implement a disaster recovery plan to prepare for the worst.
Consider these tips for limiting the damage of a data breach.
Backup your information
When a hacker gains unauthorized access to your database(s), they can damage files, destroy software, or simply alter information. This could be devastating for your firm, so it is vital that you create a server backup of all important information, so that a data breach does not mean the end of your business.
Make a plan to contain the damage
Once your firm becomes aware of unauthorized access to your systems, time is of the essence. It does not take much time for hackers to steal, manipulate, or even erase files. So you must work quickly to evaluate the breach and determine the source. Once you have a better understanding of which information was accessed and how it was accessed, you can temporarily shut down your system to prevent any further damage.
Contact those whom it affected
It is very important to inform those who have been affected by a data breach. If you have many clients whose information was hacked, they will want to know so they can take their own steps to secure sensitive information and accounts.
Establish a PR strategy
When a data breach occurs, the knee-jerk reaction is to try to keep things quiet while you contain the problem. However, these kinds of issues find a way of reaching the public, so it is best to take control of the story. Make a plan to inform those affected, as well as making a general press release (if necessary) to inform the public at large and limit the negative backlash.
Connect with us
Do not ignore the safety of your data. Scale Technology is a cybersecurity firm with professionals who can provide your business with IT solutions and expert advice. Call us at (501) 222-8991 for a free consultation, or check out our website for more information!